01
New patients fall through the cracks
Every missed follow-up is a lost patient. Intake gaps compound — and they hurt your reputation before care even begins.
HIPAA-Compliant AI Workflow Automation
Built for Specialty Healthcare Clinics.
We help behavioral health, orthopedic, cardiology, and oncology practices automate administrative layers — so clinicians spend more time with patients and less time on paperwork. 100% US-Based Team.
- Keragon BAA-Signed
- pVerify Integrated
- Google Workspace BAA
- No Offshore Team
The Reality
Your clinic deserves better than this.
02
Insurance verification eats your staff's time
Manual eligibility checks take hours your team doesn't have. Errors upstream create denials downstream.
03
Clinical documentation follows you home
Notes that should take minutes take hours. After-hours charting is burnout fuel — and it shouldn't be inevitable.
04
Billing errors compound quietly
Denials pile up. Pre-auth slip through. Revenue leaks invisibly until the damage is already done.
What We Automate
Six modules. One streamlined practice.
Each module works as a standalone service or as part of a complete automation stack. Mix and match what your clinic needs — then grow from there.
BUILD YOUR PLAN:
Select custom modules or view our standard packages below.
Book Free Audit →
01
Patient Intake Automation
02
Scheduling Optimization
Fill your calendar automatically, reduce no-shows, and free your front desk from endless phone tag.
- Automated reminder sequences
- Cancellation & reschedule flows
- Waitlist management
03
Clinical Documentation Support
Give clinicians back their evenings. HIPAA-compliant end to end.
- Freed AI scribe integration
- Template automation
- EHR workflow optimization
- Compliant data handling
04
Billing Workflow Automation
Stop revenue from leaking through billing cracks. Catch denials before they happen, not after.
- Pre-authorization automation
- Denial pattern identification
- Claims follow-up
- Billing reconciliation
05
Patient Follow-Up & Retention
Keep patients engaged between visits. Increase retention, outcomes, and lifetime value — automatically.
- Post-visit follow-up
- Re-engagement sequences
- Outcome tracking
06
Reporting & Analytics
See your clinic's performance at a glance — without pulling data manually or guessing what's working.
- Automated weekly dashboards
- Referral source tracking
- No-show analytics
Pricing
Simple, transparent monthly pricing.
No contracts. No setup fees. Founding partner rates are locked for life.
Core
$600
/mo
Modules 01–02
Up to 200 patients/mo
- Patient Intake Automation
- Scheduling Optimization
- HIPAA-compliant workflows
- US-based support team
Most Popular
Growth
$900
/mo
Modules 01, 02, 03 & 05
Up to 400 patients/mo
- Patient Intake Automation
- Scheduling Optimization
- Clinical Documentation Support
- Patient Follow-Up & Retention
- HIPAA-compliant workflows
- US-based support team
Full-Stack
$1,400
/mo
All 6 Modules
Up to 600 patients/mo
- All 6 automation modules
- Billing Workflow Automation
- Reporting & Analytics
- HIPAA-compliant workflows
- US-based support team
- Priority onboarding
Founding Partner Rate — Locked for Life
The first 5 clinics to sign on lock in their rate permanently. No future increases, ever. We're not raising prices on the practices that trusted us first.
How It Works
From audit to automation in four steps.
Free Workflow Audit
We map your current processes — intake, scheduling, documentation, billing — and identify exactly where time and revenue are leaking. No cost, no commitment.
Custom Build
We configure your automation stack to your EHR, your patient population, and your workflows — not a generic template. Everything HIPAA-compliant from day one.
Handoff & Training
Your team learns the new workflows through hands-on training. We don't disappear after launch — we stay until it's running smoothly.
Ongoing Partnership
As your practice grows, we grow with you. We monitor, adjust, and expand your automation — proactively, not reactively.
Who We Are
Built by people who understand healthcare — and technology.
Naisiadet Kitai
Co-Founder
MPH-educated public health professional with 25+ years of senior operations experience inside health systems and clinical workflows. Naisiadet brings deep regulatory judgment and change management expertise to every clinic rollout — ensuring automations don't just run fast, but run right for patients and providers alike.
Tom Kitai
Co-Founder
Cybersecurity and infrastructure lead certified in technical security (CompTIA Security+), with deep expertise in SIEM, EDR, and NIST frameworks. Tom ensures every workflow rollout meets ironclad HIPAA compliance, data privacy standards, and secure BAA data-mapping. Your data doesn't just stay in the US — it stays protected.
CompTIA Security+
FAQ
Common questions, honest answers.
Is your platform HIPAA compliant?
Yes — fully. We use HIPAA-compliant tools with signed Business Associate Agreements (BAAs) at every integration point: Keragon, Google Workspace, and all connected EHR platforms. Data never leaves HIPAA-covered environments, and all workflows are designed to protect PHI at every step.
Can I start with just one module?
Absolutely. Our modular approach is designed specifically for clinics that want to start focused and expand over time. Many clients begin with intake or scheduling automation — the highest-ROI starting points — and add modules as they see results. You don't need the full stack on day one.
Will this disrupt our current EHR?
No. We work with your existing EHR — not around it. Our integrations are designed to sit on top of your current system, adding automation without replacing what's working. The transition is smooth, and we handle all the technical setup. Your team doesn't need to change platforms.
How long is the founding partner rate locked?
For life. The first 5 clinics to become founding partners lock in their monthly rate permanently — no increases, ever. We believe the practices that trust us earliest deserve the most protection. This isn't a promotional offer that expires — it's a commitment we'll keep as long as you're a client.
How long does implementation take?
Most clinics are up and running within 2–4 weeks of the workflow audit. The timeline depends on which modules you're starting with and the complexity of your existing EHR and intake systems. We'll give you an accurate estimate after the free audit — and we stick to it.
What if we grow beyond 600 patients per month?
We'll scale with you. Your data is fully owned by you — no hidden software lock-ins, no proprietary formats, no data hostage situations. If you grow beyond the Full-Stack tier's capacity, we work with you directly to configure a plan that fits. You're never stuck, and you never lose access to your own information.
Schedule your free workflow audit today.
No commitment required. We'll map your clinic's workflow, identify your biggest time drains, and show you exactly what automation can do — in 30 minutes.
Schedule Free Workflow AuditOr email us directly: naisiadet@naikitaiconsulting.com